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My new productivity workflow using email and Trello
When it comes to solving productivity problems, I think we go around it the wrong way. We tend to think that an app or a software can help us solve the problem.
What you need to do to solve your productivity conundrums is to really have clarity what’s stopping you from being productive (diagnosing the problem) and finding a tool that will solve it.
Recently, my workflows at work changed, and my productivity stumbled. This is the method I used to solve it:
Diagnosing the problem and the solution I need
Problem 1: Each time I use the browser-based Jira, I get cognitively drained.
- I seem to forget why I’m at a tab, especially when I switch tabs.
- I have too many tabs open and finding the right tab seem to drain me. With each wrong tab opened, I get more muddled.
Solution: While I can’t completely avoid using browser-based apps, I can reduce the amount of context switching I do. Part of my problem is that I have to transfer information from Jira apps to the Work Log document I created. There’s a lot of context switching in that regard. So, what I did was to reduce this manual work by using special add ons and building a system that avoids too much manual transfer of information.
Problem 2: When the week starts, I have a hard time picking off what’s happening with my projects. That’s because the information is scattered in many Jira tickets.
- Getting that information is cumbersome; I have to open a ticket individually to understand the context and last update. It’s rich with information.
- I created a “work log” document where I detail what’s happening with each project so I can quickly get caught up. It has been very helpful, but it has been getting difficult to update the page as it is now getting too bogged down and buggy due to the amount of information on it. I wish we could use a simple text file instead!
Solution: I created a Trello board (for myself). While the team continues to use the work log, and I continue to update it, having this Trello board just releases a lot of my stress as I can quickly grasp at a glance the status of each ticket. Somehow, reading a very long document with a lot of text was stressing me out, and I came to dread updating the page due to its bugginess. (I’d type something, and sometimes the page will zip back to the top and I have to restart all over again. Sometimes my cursor would disappear on the screen or the page will freeze. Such a pain!)
Problem 3: I get inputs from far too many sources: chat, email, meetings, casual conversations. Instead of having a dozen inboxes, I need a good way to funnel them into one inbox.
Solution: I have turned my work email into the single source inbox. I have also added the Gmail to Trello add-on so that I can turn emails into cards.
The good thing about Gmail is that it also contains my chat messages, so I really don’t need to context switch so much. I can also send chat items to chat to turn into Trello cards. Although it’s not perfect, it’s helping me a lot and has reduced the amount of context switching I do.
Methodology
Here’s how my productivity workflow looks like right now.
Daily
- Morning: Go to my email inbox. Create cards from emails that have tasks for me.
- In Trello, add labels to tasks and shift them to the correct column.
- 5. Use a notebook to jot down any random task that comes my way.
- At the end of each day, check if there are any tasks in notebook or email inbox. Turn them into Trello cards if any.
Weekly
- In Trello, write the tasks in the “what to do this week” column in the notebook at the start of each week.
- In the notebook, create a tentative weekly plan and assign the tasks to specific days.
- Adjust the plan as the week progresses.
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Tsunami ghosts, anti-LinkedIn post, digital gardens, Obsidian discoveries, NPCs and more
A roundup of interesting content I stumbled on recently.
- A digital garden on WordPress
- Ghostly encounters: The legacy of the 2011 tsunami in Japan
- The anti-Linkedin post
- If most content on the Internet is cruft, how do we find the original stuff?
- Cool software discoveries
- Magpies building a nest in a tiny balcony in China
- Think before you click.
- “My neck hurts”
A digital garden on WordPress
Notes on making a digital garden on WordPress
A lot of times the Digital Garden scene seems dominated by developers. People who exist in in-between places like me feel a bit frustrated that the tools used – the static site generators – are so unfriendly to non-developer minds.
So, I’m glad that there are some folks who are building digital gardens on WordPress.
I have plans to use Obsidian and a plugin – probably either Quartz, Eveloppe or digital garden – to generate my static site one day, but this is a good workaround while I plan the possibly very complicated transition.
I did think about using Astro but the mechanics of it seem so frightening.
Ghostly encounters: The legacy of the 2011 tsunami in Japan
Do I believe in ghosts? I mean, I lived in a haunted house, so…
The anti-Linkedin post
I’m happy to announce my retirement from UX.
Wonder if this guy wants more publicity, but I really appreciated his very, very honest LinkedIn post about retiring from UX. Had a look at his profile, and it looks like he made the transition from teaching to UX, not the easiest transition to make. And definitely not easy to leave due to the sunk cost-ness of it all.
If most content on the Internet is cruft, how do we find the original stuff?
“We’re about to drown in a sea of pedestrian takes. An explosion of noise that will drown out any signal. Goodbye to finding original human insights or authentic connections under that pile of cruft.” – The dark forest and generative AI
Cool software discoveries
- Obsidian’s digital garden community plug-in – publish your vault online free: https://dg-docs.ole.dev/
- Obsidian’s Mastodon threading plug-in – Share posts from your Obsidian vault to Mastodon.
Magpies building a nest in a tiny balcony in China
Video on xiaohongshu has been taken down, sadly, but it’s here on my Mastodon post.
If you’re wondering why the balcony is so tiny, if they’re anything like Malaysia (and I find many apartments in China very much like ours), it’s meant for the air conditioning compressor:
Think before you click.
“The point: there is so much content on the internet that makes us feel crappy without offering any actual information that can help you make the world a better place. When I’m taking good care of myself, I’m actively working to ignore such garbage.” – Justin Pot in his article, Think before you click
How I approach Malaysian political news, really. Heck, even world news these days.
“My neck hurts”
Sometimes we have to remind ourselves that while our life may suck, it may not suck as badly as an NPC’s.
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The return of the sunbirds
🌱 If you’re following my website via RSS or subscription, please note that this is just a “seedling” or a post where it is a work in progress. Please return to this page to see updates 🙂
11 March, 2025

The sunbirds are back building a new nest (far right vine). I hope it will be completed soon! 🥰14 March 2025
So, each time a Sunbird couple’s chick grows up, they leave the nest behind. The last couple left a fully intact nest but over time the vine it was built on withered.One day, it fell. I was a little superstitious and it felt like a shame to get rid of it, so I kept it. (Don’t laugh.) Then, a new sunbird couple started building a new nest on a different vine. I thought to myself: Won’t it be nice if they didn’t have to fly so far to gather their supplies and reuse the old nest?

So, I placed the next on the branches of a shrub near the nest. I noticed that they liked to perch there from time to time, so I hoped that they would notice the old nest and reuse it.
It worked! They started picking apart the old nest and using the materials to build the new nest. The old nest is now half its size. Nature at work is so beautiful!
15 March, 2025
Sunbirds recycle 😆🤭

I placed an old nest on the shrub and now its just taking it apart to build a new nest. Aren’t they clever?
Feeling semi proud that I got the idea of placing the old nest in the bush where the current sunbirds couple likes to hang out. Seeing them peck at the old nest and fly the bits that they have from it to the new nest is really satisfying 😆
Previous visitations
Their first visitation in 2022: When sunbirds built a nest in my balcony
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The COVID-19 lockdown diaries
This is a guide of my writings on Covid-19.
I chronicled so much of my life on Twitter during the 2020 Covid-19 lockdown. I’m currently trying to “rescue” the diaries from my Twitter archive.
Here are some long-form older essays I wrote about it:
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Personal Finance
Tag: finance
When I started writing about money, I was overwhelmed, unprepared, and intimidated by the idea of managing it well. Since I think by writing, writing about personal finance was a natural thing to do.
Over the years, I’ve learned how to build my savings, tackle debt, and strategizing for long-term wealth.
However, due to the chronological nature of the old-fashioned blog, my personal finance got “lost” in the past.
This “guide” serves as a map to all the content I’ve written about finance over the years. By the way, this is from a Malaysian perspective, so some of the terms may be unfamiliar to you if you’re not from Malaysia.
Table of contents
Debt management
- How I paid off my six-figure debt
- Suicide isn’t the answer to your debt or money problems
- 10 steps to paying off all your debts
- How to become debt free in 7 steps
- The time when I was struggling with credit card debt [flashback post]
Living with money
- I lost something in my pursuit for financial independence
- How to track expenses … when you hate tracking expenses
- I embraced “lifestyle creep” and upgraded my lifestyle – here’s what I learned
- Managing uncertain times (Money & Minimalism Monthly Roundup #1)
- Monthly Money Diary and Reflections (January 2021)
- Monthly money diary and reflections: February 2021
- The role of privilege in personal finances
- My biggest financial mistake
- Kicking off my Monthly Money Diaries: 2020 financial year in review
- List of Personal Finance Youtubers in Malaysia
- A conversation about money, privilege and contentment
- Being frugal in Malaysia and Singapore (Money & Minimalism Monthly Roundup #3 )
- 5 money tips for college grads
- 5 reasons I prefer to rent a home
- My experience with a financial planner
- Emergency budget: Design one that can sustain you in a crisis
- Don’t be a Scrooge with your home
- Saving money tips: 10 things I cut from my budget
Investing
- My rocky adventures in investing
- How to overcome your fear of investing
- Guide to robo advisors
- Should you use a robo advisor?
- Stashaway Malaysia (very honest review 2022)
- Wahed Invest review (2022)
- I’m moving away from roboadvisors. Here’s why.
- Kenanga Digital Investing (2022 honest review)
- My experience with EPF’s Retirement Advisory Service (Part I)
- My experience with EPF’s Retirement Advisory Service (Part 2)
- Saving and investing in pre-apocalyptic times
Recommended content
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My 15-minute city lifestyle in Malaysia!

When I first told my friends that I wanted to rent an affordable apartment near nature, public transportation, and shops, they said I was dreaming and it couldn’t be done. Most apartments near nature have luxury price tags, and they’re often not near amenities like public transport and shops. (Because, apparently, the monied sniff at such plebeian things near them, apparently.) And apartments that are near town centres are often not near nature.
But I was determined to find a place that was cheap, walkable, and surrounded by greenery. At first, friends directed me to gorgeous apartments with stunning hill views, but they were far from city centers and completely unwalkable. (Meaning not walking distance to shops.)
While those places were beautiful, I knew I’d be unhappy there because I love walking. I love being able to do everything I need on foot. Being isolated in a car-dependent area would make me miserable—and I know this from experience.
A few years ago, I lived in a breathtaking place in Penang. It was near the beach, on top of a hill, with views of the ocean and lush greenery behind me. Monkeys would sometimes visit in the mornings. It was idyllic—at first. But I quickly realized how isolated I was. Without a car, I relied on taxis, but the area was so remote and traffic-prone that getting a ride was often impossible. The nearest shops were 4-5 kilometers away, and I couldn’t walk anywhere. I felt trapped, unable to do things independently. Sure, some people might say, “Just get a car,” but I’m someone who values walkability. I don’t want to depend on a gas-guzzling machine. I knew I’d be happier in a place where I could walk to everything.
This philosophy was reinforced when I read Happy Cities by Charles Montgomery. The book highlights how people are happier in places with easy access to community. You could live in a fancy skyscraper, but if you’re isolated and unable to connect with others, you’ll feel lonely. For me, the key to happiness is living in a walkable city where it’s easy to connect with people and access amenities.
That’s why I’m so passionate about my current lifestyle. I live in a walkable part of town, and it’s transformed my life. I’ve lost weight, gotten healthier, and my friends say I have a glow in my cheeks. I’m happier than ever, and yes, I managed to find an affordable apartment. By U.S. standards, I pay just $300 a month for a three-bedroom place. Even by Malaysian standards, it’s a steal at 1,200 Ringgit. I rented it unfurnished during the pandemic when prices were low, and though it was run-down at first, I refurbished it myself. Now, it’s my little oasis.
My apartment is on a hill, surrounded by nature, with two balconies. One overlooks the city, and during festivals like Chinese New Year, I can watch fireworks light up the horizon. I’m also just 1,500 steps (about 10 minutes) from the nearest light rail transit (LRT) hub. While I usually drive to the LRT to avoid sweating, I love knowing I could walk there if I wanted to.
The best part of my neighborhood is its walkability. I’m just a few hundred steps away from charming cafes where I can work or read in the morning. If I need groceries, I can walk to the nearest business center. It’s exhausting in Malaysia’s heat and humidity, but it’s a great way to stay active. Sometimes, I’ll walk to the business center for dinner and back, which helps me burn off calories and regulate my blood sugar.
My neighborhood also has playgrounds with exercise equipment, so I can do outdoor bodyweight workouts when I don’t feel like going to the gym. Living this way has helped me save money, too. I’m not car-dependent, so I spend very little on gas—about 50 Ringgit every two to three months. I grow my own vegetables and cook big meals that last me all week. Life is simple, affordable, and fulfilling.
I’ve heard some people criticize 15-minute cities as dystopian, but I can’t help but chuckle. My experience has been the opposite. Living in a walkable town has made me healthier, happier, and more connected to my community. And it’s not just a European thing—I live in Malaysia, where there are plenty of walkable towns and neighborhoods.
If you’re considering a move, I encourage you to think about walkability. Living in a place where you can walk to shops, cafes, and public transit isn’t just convenient—it’s transformative. You’ll save money, stay active, and feel more connected to the world around you. For me, it’s the perfect way to live.
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Public transportation in my neighbourhood and I have electric car envy

One of the biggest reasons why I love my neighbourhood is that it’s one of the most public transport-connected neighbourhoods in Malaysia. I can easily walk from my apartment to the nearest light rail transit station (I actually have a choice of two stations to walk to) and take an LRT to visit my parents a few kms away. I can even hop on a train to the KL Sentral station where I can travel to other states via train, or to the airport.
I’m probably a rare Malaysian in the sense that I love using public transport. Due to Malaysia’s hot weather, many just prefer not to walk, so I can’t blame them. Yet, as I walked back to the LRT station via this scenic elevated walkway, I feel so grateful that I can live in a neighborhood that is so well-connected by public transportation.
Fun story: Decades ago, when people heard out about the plan to build elvated walkway that snaked around my town, people protested that it wouldn’t be useful because it’s far too hot to walk for long distances. A part of me wished that the plan had gone ahead anyway, because I adore walking and it’s not as if these walkways won’t but shaded.
As a concession, this walkway now snakes around the neighbourhood of Sunway, and I really like the fact that you can use it to get from one place to another (besides the mall, you can walk to hospitals and colleges) without having to endure car traffic.
I realize living this way makes me happy, because I love living in a way where I’m not car-dependent. I hardly ever use my car, to be honest, and if I do use my car, it’s usually because I’m feeling lazy or trying to avoid the heat, which is almost a constant in Malaysia. (I spend about RM50 – about US$12 – on fuel for my car every two months!)
I hope that Malaysia will become less car dependent one day, but that’s probably unrealistic. Will it at least transition to affordable electric vehicles like China, perhaps? (I’m super jealous of China for being able to pull this off, by the way.)
As for myself, I don’t see an electric car in my future, but maybe an electric bicycle. I’m such a homebody. I don’t travel great distances. And if I do, I prefer to take public transport instead of drive. (I think anyone driving during peak festival periods is insane, for one.)
However, if electric bikes are going to be my future one day, the only hope I have is for Malaysian roads to become safer for because right now, it’s suicidal to use a bicycle – electric or not – on our roads.
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Gearing up for Chinese New Year with a day of shopping at Sunway Pyramid

This morning, I decided to visit one of the busiest shopping malls in Malaysia, Sunway Pyramid.
I live in a wonderful area the light rail transit (LRT) network is just a walk away. (In fact, from my apartment, I can take the LRT to KL Sentral and even catch trains to another state.)
However, today’s trip wasn’t going to be far; just to Sunway Pyramid, which is near where I live.
I opted not to drive there for a few reasons:
(A) Traffic is crazy on Saturdays
(B) parking is nearly impossible at the mall on weekends
(C) I anticipated eating a lot of food, so I figured the walking would help burn the sugar off!I parked my car near the LRT station. Fortunately, it’s the weekend, and since Chinese New Year is just a few days away, more parking spots were available because many people have already travelled home.
From there, it was just a short 50m walk to the station.

The BRT is on an elevated road, and only these busses can use it. After boarding the train, I travelled to the USJ7 station, which is close to my parents’ place, and from there, I took the BRT (Bus Rapid Transit) to Sunway Pyramid. My favourite part of this journey is the slow walk on the elevated walkway from the station to the mall.
By the way, the mall is massive—so big that it can take a while to walk to the shop you want to visit! Sunway Pyramid is bloody huge, so you are guaranteed to make many steps if you come to this place.
A Chinese New Year must-have: Bakkwa

My main mission today was to buy bakkwa (preserved meat) for my parents. I don’t know whether if this a Chinese tradition, but it’s my family’s tradition and a must-have for the festival.
Bakkwa tends to be expensive during this season. Still, I bought quite a large amount. My mom is definitely going to scold me for it, but I just wanted to treat them.
Thankfully, I got to the shop around 11 am and avoided the long queues that tend to form later in the day. With the shopping part done, it was time for lunch.
Sunway Pyramid has seriously good food

Every time I visit Sunway Pyramid, I make it a point to eat at Village Duck. Their roast duck is sublime, and so is their char siew.
After lunch, I walked around a bit more before indulging in coffee and cheesecake.
Since I’m not much of a shopper, and the crowds were just too much for me, I decided to head back after the coffee.
Back home now and honestly, today was quite an indulgent day for me, as I don’t usually eat this much. (And so richly) If I do eat like this, I always make sure to walk at least 10,000 steps or have a hard workout at the gym.
Current step count: 8300. Time to step it up!
